Dear Mr Jones Re: I am an experienced firefighter with over eight years experience both in the field and as chief of a regional fire station.
NFIRSReport Writing One of the most important tasks a fire officer, or typically the company officermust complete after an incident is to submit a complete and accurate incident report. There are a number of reasons why it is important for company officers to be diligent in the completion of incident reports.
An incident report is a legal document.
Second, after getting it done right, you must be able to prove it. It helps chiefs and administrators justify budgets and staffing. Information is power, especially in the budgeting arena.
The better we are at documenting our strengths and weaknesses on emergency responses, the better the information will be when the chief looks at the future of the organization. Proper incident reporting helps us understand the fire problem in the United States.
Complete incident reports can help us individually.
Most incident reporting programs allow you to run queries on archived information. If we accurately record our actions in a report, we can use that information to build our resumes for promotions. Which do you think looks better on a resume? I served as an operations officer at numerous structure fires.
Over the last year, I responded to structure fires and served as an operations officer for hours during those incidents. Rather, that is when the documentation part of their job begins.
I can recall sitting through a class as a young EMT where a lawyer was questioning us using actual patient care reports. The purpose of an incident report is to paint a picture of the incident for those with a need to read the report.
If it is full of spelling and grammatical errors, it will be difficult to read and could land us in hot water if the report is used in a court case. Most incident reporting applications include a spell-check feature you can use to avoid spelling errors. Some tips to writing good incident reports are: Have someone else read the report prior to completing and submitting it, especially for major incidents.
Write in a clear and simple language that can be understood by the general public. One of the most common areas to put inaccurate information is timestamps. Often, we forget to report to dispatch when we have reached a benchmark, such as fire control or patient contact.
This leads to not having accurate times in our incident reports. It is important to relay benchmark events to the people keeping track of our times. This could be the dispatch center or the incident commander.
Regardless of how times are tracked, they must be accurately recorded in the report. These codes assist us in analyzing response data both locally and nationally.
It is important that we use the correct codes when completing our reports. Additionally, since incident reports are legal documents, not providing all available information in the report can have legal or administrative ramifications. Often, we only fill in these required fields because that is all we need to do to submit the report.
However, there is so much more we can do by providing all of the information we have available to us. By doing so, it keeps us in a safe, legal territory, provides more data for budget justifications, and allows us to better understand the fire problem in the United States.Real Resume Writing Examples submitted by real jobseekers just like you.
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